3 Steps You Need to Take to Plan a School Summer Fair

When it comes to planning a summer party, there is a lot to do! There is, even more, to sort and organise if you are organising a summer fair at your child’s school. There comes a time as parents when we can get roped into helping out. It is nice to be involved with the school, but it can be a little time consuming. So if you are part of the parent and teacher department, the time will come when you will need to organise an event. So here are some ideas to help with planning a summer fair.


Recruit and Delegate

First of all, you need to have a good team of people around you. If you need some more volunteers, then make sure that you get some. Hold meetings or put sign up sheets by the classroom doors. This can take a little while, so make sure you make it a first priority. If no one comes forward, then it is time just to start making assignments. Encourage people to be involved with their child’s school by asking them to sort something for the fair. Something like helping to decorate or stack chairs away is an easy task to assign, for example.

Then you need to organise and delegate who will be taking charge of what. If you have been left in charge overall, it doesn’t mean that you have to do every single thing for the event. Have sub-committees and divide up the work. It will make things run much more smoothly. Plus, it will help you to be able to relax a little more and not spend every waking hour thinking about the fair. We are all busy but can all fit in time to do something small. So share out the work.

Plan a Main Event

It is a good idea if the summer fair has some kind of theme. It could be all decorated in a certain way, or have things happening that tie in with the theme. As part of that, having a fun main event is a great way to attract people to come and spend the day. There might be stalls and food, but that isn’t enough to keep people engaged. Think about something that people can get involved in. Could there be a mini-Olympics for people to join in with? Could there be a bake-off competition or perhaps even a portable ice rink for people to skate around? Think outside the box to create a fun event for all to enjoy.

Have Refreshments

One sure fire way to get people involved in the summer fair is to have plenty of refreshments. If there are lots of yummy food and drink to try, it creates a real buzz around the event. Could you try a ‘mocktail’ bar (it is a school after all)? Then people could pick the ingredients they wanted to create a drink. Then you could have a caramel apple stall, cupcake stands or even hot dogs. Having plenty of food at a summer fair keeps people happy.

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